The problem you’re describing is one we see on occasion. Copying and pasting text from one program to another (and even saving from an old version of a program to a newer one) always carries somewhat of a risk. The errors you’re seeing are being caused by something inserted by your version of MSWord, or perhaps even from a previous program. Luckily, many of these gremlins can be fixed with a little creativity.
Can you help?Īfter formatting thousands of books for over the past 16 years, I’ve seen pretty much every bug MSWord can throw our way. Why are some of the spaces between words in my fully-justified manuscript uneven? There are normal spaces between most words, and weird, long spaces between others…on the same line of text! It doesn’t make any sense. For large TOC’s, shrinking a font size even just 0.5pt or 1pt can add up to a lot of saved space overall.I’m using MSWord on a PC. Most of the TOC n style font sizes are already quite small but they can be reduced further. It’s almost too obvious to mention, but reducing the font size of any TOC style level will reduce the overall ToC size. We’ll change the Indentation | Before text to 0 and added italics to help readability.Īs you can see, most of the text wrapped items have disappeared, giving a clearer and more compact Table of Contents. In the Styles pane go to the TOC n style | Modify Style | Format | Paragraph and check the Indents setting. Here’s the same Table of Contents but in three columns, partly to have more wrapped entries and partly as another example of multi-columns (see above) If many of the entries are long and wrap to a second line, consider reducing or removing the indent part of the TOC style.
We’ve also changed the top level TOC 1 style to bold text.įor larger and deeper TOC’s change the line spacing on TOC 3, TOC 4 etc. The result is an even smaller Table of Contents with the level two /film items closer together. Alternatively, you can select the ” Don’t add space between paragraphs of the same type ” option which will leave before and after settings intact for the first and last items in a particular TOC group. We’ll change the default 5pt After to 0pt. In the Styles pane go to the TOC 2 style | Modify Style | Format | Paragraph and check the Spacing before & after settings. In our example the level two items (films) could be grouped together to save some vertical space while still making logical sense. Standard Word TOC styles have the same line spacing regardless which can be a waste of space. Still too big? It’s also possible to change the line spacing for each ToC level.Įach heading or level in the Table of Contents has it’s own style cunningly called TOC 1 for level one (directors in our example), TOC 2 for level two (Films) and so on. In two columns the ToC takes up a lot less space (much less than a whole page) and the page numbers are closer to the heading. These days Word adds the Section Break (continuous) before and after the selected text. Long time Word users will remember when setting columns was a lot hard with Section Breaks etc. It’s also easier to read because there’s less space between the text and the page number.Ĭhoose the Table of Contents then Layout | Columns | Two Usually the ToC can fit into two columns more effectively. All the tab leaders (the dots etc across) fill up the page. Standard Table of Contents/Figures/Equations take up a lot of unnecessary horizontal space. Make a Table or list of Tables in a Word document.These tips also apply to other ‘Table of …’ parts of Word documents: We’ve seen ToC’s for big documents that take up many, many pages. Here’s an example of a Table of Contents (ToC) that’s grown too big using Word’s default settings. There are some simple Microsoft Word tricks to squeeze a Table of Contents (or Table of Figures etc) into less pages. Thanks for joining us! You'll get a welcome message in a few moments.
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